The Meetings post type can be used for actual meetings or it can be used for events such as Household Hazardous waste day or the annual Canada Day festivities. Which fields you fill in are determined by whether you are adding a meeting or an event.
For the sake of consistency, the Title field has been turned off, but the Editor field can be used to add supplementary information, especially for Events. Adding a Featured Image (righthand sidebar) will display that image in the Single Article view if you are creating an Event. Featured images do not display for Meetings.
Event or Meeting
This radio button is what determines which fields will be displayed and how. The default is Meeting and if your installation does not have this field, your system is set-up for meetings only be design.
This is the Title of the Event. Meeting Titles are generated using other fields so only fill this in if you have selected Event in the section above. Again, if your installation does not have this field, your system is set-up for meetings only.
Meeting Type and Meeting Note
From the list, choose the Meeting Type. If you need additional Meeting Types added, let me know. You can also add a note, to differentiate a meeting from others – this is especially useful for Public or Special meetings. This text will be added to the meeting title.
Choose the date of the meeting from the date selector. This is also the date after which the meeting will no longer display on the landing page and list of upcoming meetings and will move instead to the minutes archive.
Start and End Time
These are NOT selectors. You can put whatever you would like in these fields. The end time should only be filled in if the Event or Meeting has a SPECIFIC end time.
Choose the location of the Meeting or Event. Add a new one if needed.
If the Also via Zoom checkbox is filled, the details entered here will be displayed in the single meeting view. The Zoom Link will display as a clickable link. If no link is provided, but a meeting ID is provided, the link to join a meeting will be displayed. Phone Passcode should only be used if it is different from the general passcode.
Info Package – this is a relationship to Documents. You can choose an existing Document by starting to type or you can add a new Document by clicking Add New. You can add more than one document to the Info Package. Please avoid adding more than 2 or 3 documents here. If needed, combine multiple documents in Adobe Acrobat first and attach then as a package.
No Package – checking the No Package box prevents the “An Agenda Package be posted here soon” message from being displayed when a meeting is added to a Department Page.
Minutes – behaves the same as Info Package above.
Audio or Video Links – use the complete URL for the video or audio, including the https://. Always double check your links once a Meeting is published. In future, you will be able to add as many links as you need. For now, 2 is the limit.
Locations are a very simple post type with only a Title and an editor field. Include the location details in the editor field as this will be displayed on the Single Meeting or Single Event view.
Employment Opportunities, Tenders and RFPs, Road Closures, and Construction Projects are all examples of Postings. Additional Postings can be added if desired. Postings are listed on the landing page in the At a Glance section as well as inside the appropriate Articles within the related Posts.
Postings are similar to Posts in that they have a Title and an Editor field. Putting some content in the editor field is important for accessibility. Try to avoid simply adding scanned or generated PDF’s to the Documents section.
Adding a Featured Image (righthand sidebar) will display that image in the Single Article view. This is primarily used for Postings dealing with the disposal of excess equipment.
Start and Closing Dates/Times
These are selectors, similar to Meetings. The only field required is the closing date and as with News Articles, the Posting will show in the designated areas on the Closing Date chosen and will be removed at midnight. If you do not wish to display the Closing Date – perhaps a construction project has a vague end date, or you are accepting applications for a job indefinitely – simply check the No Closing box and enter a date far in the future. At such time as you no longer wish to display this Posting, simply trash it, change it to a draft or change the Closing Date to one that has passed.
As with Posts and Articles, Postings can display Documents pertaining to the Posting, for example a job description or the details of an RFP.
As with the other List View field inputs, you can either start typing to choose a previously added Document or you can click the Add New button. Try to avoid adding multiple copies of the same document. If the employment application for the organization has changed, modify the existing Document rather than adding it a second time.
This taxonomy is used to determine where each posting will be displayed. Choose the appropriate category and if you wish to add additional Posting Types, contact me. IF you do not choose a Posting Type, the Posting will not be displayed at all.
Other Dashboard Items
Adding to the Main Navigation Menu
Troubleshooting and FAQ
Why is the Tender or Construction Project I just added not showing up on the site?
Check that you have selected a Posting Type. Also check that the closing date has not passed.
This item will display in your dashboard with the name of your organization (South Algonquin Settings, BLR Settings, Etc.)
Each of the fields is relatively self-explanatory. The idea is that you enter the information here and use Pods Blocks (Gutenberg Block Editor) or Pods short codes (Classic Editor) to display the information throughout the site. This allows one to change the information is a single place without having to remember every place it was used.
The Current Newsletter and Current Waste Calendar will not only link to the file but will also display a thumbnail of the first page and the “updated” date so people can see when it was added. If your organization produces a monthly or weekly Newsletter, ask about the alternate Newsletter module.